Privacy Policy

1. Introduction

Welcome to Phare HR Consulting, LTD ("we", "us", "our"). We are committed to protecting your privacy and ensuring that your personal data is handled securely and in compliance with UK GDPR (General Data Protection Regulation) and the Data Protection Act 2018.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.pharehr.com or engage with our services.

By using our website or services, you agree to the terms outlined in this Privacy Policy. If you do not agree with these terms, please discontinue use of our website.

2. Who We Are

Company Name: Phare HR Consulting, LTD
Registered Address: 3 Carney Place, London, SW9 8GH
Company Number: 15388504
Contact Email: hello@pharehr.com
Website: www.pharehr.com

Phare HR Consulting, LTD provides HR consulting, payroll management, recruitment support, and fractional HR solutions for small businesses in the UK, US, EU, and Canada.

3. What Information We Collect

We collect and process different types of personal data depending on how you interact with us.

3.1 Information You Provide Directly

When you contact us or use our services, we may collect:

Name, job title, and business details
Email address and phone number
Billing information (for invoicing and payments)
CVs, employment details, or application information (for recruitment and HR services)

3.2 Information Collected Automatically

When you visit our website, we may collect:

IP address and device information
Browser type and operating system
Website usage data (e.g., pages visited, time spent on site)
Cookies and tracking technologies (see Section 7: Cookies)

3.3 Information from Third Parties

We may receive data from:

Recruitment platforms and job boards
Business partners and affiliates
Publicly available sources (e.g., LinkedIn, Companies House)

4. How We Use Your Information

We only process personal data where we have a lawful basis under UK GDPR. We may use your data for:

4.1 Service Delivery & Client Support

To provide HR consulting, payroll, and recruitment services
To respond to enquiries and provide customer support

4.2 Legal & Compliance Obligations

To comply with UK employment and data protection laws
To detect and prevent fraud or illegal activities

4.3 Marketing & Communications (With Consent)

To send newsletters, updates, or promotional offers (you can opt-out anytime)
To improve our website and user experience through analytics

We do not sell, rent, or trade your personal data to third parties.

5. Legal Basis for Processing Personal Data

Under UK GDPR, we must have a lawful basis for processing personal data. We rely on the following:

6. How We Share Your Data

We may share your personal data with:

HR consultants, payroll processors, and service providers
Government authorities & legal bodies (if required by law)
Third-party tools (e.g., email marketing, analytics software)

All third parties must process data securely and comply with UK GDPR regulations.

7. Cookies & Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience on our website. These may include:

Essential Cookies – Required for website functionality
Analytics Cookies – Help us track website performance and improve user experience
Marketing Cookies – Used for advertising and promotional campaigns

You can manage cookie preferences in your browser settings.

8. Data Security & Retention

We take security seriously and use measures to protect your data from unauthorised access or breaches, including:

Encryption of sensitive information
Restricted access to personal data
Regular security audits and monitoring

We retain your personal data only as long as necessary for legal or business purposes. When no longer needed, data is securely deleted.

9. Your Rights Under UK GDPR

As a UK-based individual, you have the right to:

Access your data – Request a copy of the personal data we hold about you
Correct inaccuracies – Ask us to update incorrect or incomplete information
Request deletion – Ask us to erase your personal data (where applicable)
Object to processing – Restrict or stop how we use your data
Withdraw consent – Opt out of marketing emails or data processing based on consent

To exercise any of these rights, contact us at hello@pharerehr.com

10. International Data Transfers

If you are based outside the UK, we may transfer your data to partners in the US, EU, and Canada. We ensure compliance through:

UK-approved Standard Contractual Clauses (SCCs)
Data protection agreements with third-party providers

11. Updates to This Privacy Policy

We may update this policy from time to time. Any changes will be posted on this page, and where necessary, we will notify you by email. Last updated: February 2, 2025

12. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Phare HR Consulting, LTD
3 Carney Place, London, SW9 8GH

Email: hello@pharehr.com

Website: www.pharehr.com

If you are dissatisfied with how we handle your data, you can also contact the UK Information Commissioner’s Office (ICO):

Website: www.ico.org.uk
Phone: 0303 123 1113